Cuffley Football Club Rules and Constitution
Name:
The club shall be called the Cuffley Football Club comprising of both a Senior and Junior section with its headquarters at King George V playing Fields, Northaw Road, Cuffley, Herts.
Objects:
The object of the club is to provide facilities for and promote participation of the whole community in the sport of football
Status of Rules:
These rules (the Club rules) form a binding agreement between each member of the Club.
Rules and Regulations:
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The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Associations Limited and the parent County Association and any league or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
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Any Person wishing to be a member must apply on the membership application form and return this to the Club. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
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In the event of a members resignation or expulsion, his or her name shall be removed from the Membership Register.
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The Football Association and parent County Association shall be given access to the Membership Register on demand.
Membership of the club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of football as a particular sport.
The Club Committee may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority decision.
Annual Membership Fee:
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An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee payable on a successful application for membership and annually by each member. Fees shall not be repayable.
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The Club Committee shall have the authority to levy further subscriptions from the members as are necessary to fulfil the objects of the Club.
Annual General and Special General Meetings:
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A Special General Meeting may be called at any time by the Committee and shall be called within 28 days of the receipt by the Junior and Senior Secretaries of a requisition in writing signed by not less than four members stating the purposes for which the meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
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The Secretaries shall send to each member at their last known address or hand to them written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
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The quorum for a General Meeting shall be ten members.
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The Chairman or in the Chair’s absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have an extra casting vote.
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The Club Secretary, or in their absence a member of the Club Committee, shall enter minutes into the Minute Book of the Club.
Club Teams:
At its first meeting following the AGM (usually same evening as the AGM) the Committee members shall agree a Club member to be responsible for each of the Club’s football teams. The appointed member shall present to the Club Committee at the last meeting before the AGM a written or verbal report on the activities of the team during the previous season.
Club Finances:
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The finances of the Club shall be under the sole control of the Club Committee as defined in section ‘Club Committee’ and guided by the Treasurers concerned. The Treasurers will control the Club bank accounts on the Club’s behalf and the cheques will only be valid if signed by agreed signatories. All monies payable to the Club shall be received by the Treasurers and deposited in the Club bank account.
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The income and assets of the Club (the Club property) shall be applied only in furtherance of the objectives of the Club. No portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club.
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The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club but not for playing.
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The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
Resignation and Expulsion
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A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscriptions is more than 2 months in arrears shall be deemed to have resigned.
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The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interest of the Club for them to remain a member. .
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A member who resigns or is expelled shall not be entitled to claim, any or a share of any of the Club property.
Club Committee
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The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Club Treasurer, Junior Secretary and Senior Secretary (one of which will act as minute Secretary). If required a further Treasurer will assist as Social Treasurer. As many other members as required may be elected at an Annual General Meeting.
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Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by simple majority of those attending the Club Committee meeting. The Chairperson of the meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or the Vice Chairperson and in their absence by the Senior Secretary. The quorum for transactions of business of the Club Committee shall be three.
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Decisions of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the minute Secretary.
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The Club Committee shall hold not less than four meetings a year.
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An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filed by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
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Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
Annual and Special General Meeting
An Annual General Meeting (AGM) shall be held in each year to
a) (i) Receive a report of the activities of the Club over the previous year.
(ii) Receive a report of the Club’s finances over the previous year.
(iii) Elect the members of the Club Committee
(iv) Consider any other business.
b) Nominations for elections of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and the person seconding the nomination, both of whom must be existing members of the Club, to either of the Club’s Secretaries not less than 14 days before the AGM. Notice of any resolutions to be proposed at the AGM shall be give to the Secretaries not less than 14 days before the meeting.
Dissolution
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A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least 75% of the members.
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The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
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Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association for use by them for community related sport.